Play the webinar
May 12, 2021
Aamir Hussain
This webinar, presented by De Montfort University’s Aamir Hussain, will cover their use of DMU Figshare for uploading and submitting non-traditional research outputs to assessment bodies including how they worked with researchers, the workflow for uploading and formatting these outputs, and tips for doing something similar at your institution.DMU’s Figshare instance is available at https://figshare.dmu.ac.uk/.
Please note that the transcript was generated with software and may not be entirely correct.
0:05
Hi, everyone. Thanks for coming to Webinar this afternoon.
0:10
Just to do a little bit of Admin introduction, before I hand over to Aamir.
0:17
And if you do have any questions about anything that was presented on, there is a questions area, and a chat box, and go to webinar, You can use, either to pop a question, or comment in there, and we'll have some time at the end to go through them, And this is being recorded, as well, and we'll send around the recording following the webinar.
0:46
I think that's all my admin. So, I will introduce the data repository officer at Oxford University, which is, unless you're in the UK, for joining us, from Outside the UK, some perspective, we're using, could share as a data repository, at the institution.
1:07
Several, give too much more, what you're going to talk about, and. Yeah, and I'll hand over to you.
1:14
Thank you very much. First of all. Hi, everybody. Good morning, afternoon, evening, if you're tuning in from around the world.
1:23
Um, as Megan mentioned, my name's Aamir Hussain, at the De Montfort University. And, today, we're talking about how did we use it for our kind of assessment research, an assessment, the board wishes, rest.
1:39
We shall be sharing your screen in due time, because it's just me, I'm only here plot time to think of a streamlined way to look after everything for this kind of submission process, for this research governing body. So, I thought, why not share some of the lessons and kind of system we put together within Figshare?
1:59
To do, just? so, I'm gonna share my screen.
2:02
Um, let me know, Megan, if you can see the PowerPoint, seems to be one that looks good super-duper.
2:11
So, just to go through, some of the things I'll be talking about today, Of course, what we did, so, how do we streamline this process, how did we make it, you know, really nice and easy to utilize without actually much headache The rationale. So, why did we decided to go down this way?
2:28
Why did we use Figshare in this particular format for this submission process?
2:33
Some of the kind of the caveats as to what we are as DMU Figshare.
2:38
So, it's the people who all became more research intensive universities, digital, wearables kind of house will be all I got.
2:46
How tight knit we had to be to do what we've done with Figshare. The project itself, so I'll be going on to Figshare. I'm showing you a project I've just made in parallel, because I'll be able to show you that.
2:58
I can show you the actual submission process project, due to GDPR and ethics issues, social media part of that one, just for this webinar. So I can go through the pros and cons of the whole thing. We shall see in due time on, some very interesting crew has a very interesting concept, which you can afford to draw this session.
3:20
Then something that I'm sure you all or interest in today's, how can you do tonight?
3:25
It's the same kind of processes and procedures read it to make life easier for you.
3:30
If you are trying to submit research or something to a relevant body in your particular city or country for those of you in the UK, you will of course, know about rest, and maybe for your next grant cycle, you can potentially adopt this process if you think it is useful, So publishing what we did.
3:51
So, we essentially made a centralized space on Figshare via a one big projects of all the non-standard or non traditional outputs that we have here on demand for them.
4:03
So for our governing body, we have a lot of non traditional outputs that are generally housed by a few different faculties within our university.
4:14
So we've had over 40 to 50 academics who meet those criteria. You have non traditional outputs and we got to figure out, how can we look after all of it? How can we manage all of it? How we, how can we submit all of that data, those outputs onto the governing body in a very nice and easy fashion.
4:32
Because it's just me here half the week, so how can we make it streamlined? As I mentioned, is all, it was all housed instantly is all housed by me here on a part-time basis. So, how did I make it really efficient and easy for me to do so?
4:47
And managing 450 academics, with all the relevant outputs and relevant forms of data, then actually, a system that has variable access, and what I mean by that is, we allow access to researchers, and then I'll show you the demo in a bit.
5:04
And then when we were about to submit kind of a piece of information to this submission and governing body, we were able to revoke access to the researchers to prevent them from changing anything last minute which could skew the person. So I'm sure you can all agree. Having variable access in a system like this is, of course, really useful.
5:25
And lastly wishes.
5:27
The slightly more innovative, but the useful feature that we've made, a lot of is the use of the private link function, which you'll come across and see when I show the demo and how we utilize. That.
5:38
was quite useful, which a few universities, fears, chats before the session found quite useful, Which I think they might be interested in utilizing for the submission process, for any governing Body to have to report to.
5:53
But the rationale.
5:55
So, as I mentioned to you, we hear the UK have to submit every four years a roof kind of package to this committee, and this committee is, as you can see here, the research acts and framework.
6:08
Essentially all you need to know is they assess the quality of research in the UK in higher education institutions.
6:15
So research data, of course, as part of that.
6:18
So we utilize Figshare as a kind of backbone to submit this entire kind of piece of information.
6:26
The outputs, all that kind of help us from all the academics, especially for this non traditional team, is for this particular governing body. So reason why I wanted to mention that is for those who may be watching the recording later on.
6:40
Think of your governing body in your country, and then hopefully, the rest of this webinar kinda can make a bit more sense of, but for those who are in the UK, The roof is something you have all heard of, in some capacity. Sometimes, might be too much, because it's been quite a tall order.
6:56
But that was the rationale.
6:59
Then, the key thing here for us, and why I have maybe been tasked to put this webinar together, is we have to try to figure out a central space.
7:07
But for research disciplines, we have the central space here on Figshare look after different types of research, different academics across different centers.
7:17
Different styles of outputs are different.
7:19
Well, there's quantitative quantitative fields work, you know, non traditional outputs, whether it's photos, videos, images from conferences, or you know, exhibitions, especially from the on design pieces. Let's figure out how do we manage all of that together in a way that we don't have to do actually, too much, we should see your time.
7:42
And then, how we can discuss the use of public and private items.
7:47
Because when we were submitting this to ref, we had some people who had published items. But some people who had things under embargo, or don't think that what, confidential, that couldn't make public.
7:59
So we didn't want to … them together by making sure everything gets publicized because of we're submitting it to this governing body.
8:07
We wanted to make sure that we had the capacity to make sure those things are already public.
8:13
We can, we can share things with our kept on private stays private, especially when we were submitting it to the governing body. That flexibility was something that we need to look into.
8:24
So, key question is, how do we co-ordinate all this streamlined fashion to make it easy for us to organize, and not chase academics up all the time to submit this entire piece of package?
8:38
Then, as I mentioned, the idea of making sure that you have access to remove people if you need to introduce people, if we need to. Especially, if they maybe even from the wreck Committee, people from other parts of the university's hazed, how can we make sure everybody has access, when they need to?
8:55
And people all been revokes access when Ito's old, and as I mentioned before, is to actually provide some sort of a structure.
9:04
Now, as you know, for those who are tuned into the webinar, there are many different types of research kind of outputs.
9:10
So, how do you find some sort of a semi structure to upload things in a nice, convenient, and logical fashion?
9:17
So, you know, what is what, where you can find X, Y, and Z, and I'll be showing you the template that will be put together for our submission process.
9:25
So, the last thing to keep in mind is, how can we form something that's streamlined But more importantly, minimizes the input from researchers. Now, this is not to say it huckster researchers.
9:36
It's just minimize the potential errors and issues that can arise if we allow just the researchers to upload everything to a submission process. So, how can we take more control of it?
9:47
So it's a win-win situation meaning it's less work for the academics but it makes it easier for us to upload because we know how to use Figshare a lot more effectively and efficiently than many researchers. Another not not to say they don't know about.
10:03
We, so many of us, this is our role.
10:05
So I thought it would be better for us to make use of that in one mode.
10:10
So we encountered less errors going forward.
10:14
So before I go into that little demo of what our little system and project was, as I mentioned, it's a small team, have a few colleagues we'll work with them will open access. Article Repository our paper called Tree, which is D Space.
10:31
But in terms of Figshare, it is just me.
10:34
I'm only here on the Wednesday and Thursday to look after Figshare. So just bear that in mind in terms of how we put this process together.
10:42
That's the key thing that I did a webinar last year, year before I remember on how we set up our Figshare process study different to other people. What I mean by dies.
10:53
Anybody who wants to use Figshare, our university can't utilize it by themselves unless they've gone through the processes that we've put together.
11:02
The way we did that is, we said everybody zerah kilobytes, so they can actually upload any files, and if they want to, that's to go through a kind of form process.
11:11
And then the construction process for them to get an access list obviously minimizes people around university, uploading things without our knowledge.
11:20
So that's something that's been really useful, well, this system as well.
11:25
We only have Figshare for data, as Megan mentioned. The session. And we make things easier, especially for the system. We put together online video training course on how to use Figshare, particularly for us, screen captures and discussion points. So because I'm only here part-time, if somebody doesn't like to talk to me for one reason or just ... me, we have a video course here that they contribute into to speed up the process of getting on board to utilize Figshare.
11:53
So the project itself, how does it actually work? Does go and have a look.
11:59
So, as many of you are familiar, we have ...
12:03
Project Figshare, This is the main project. I'll zoom in to make sure everybody can see.
12:08
This was our project that we utilize for our rescue mission, our non traditional outputs for rest.
12:15
But, this is the one that I put together just to show you how it works.
12:21
So, now I want to kind of set the scene, to make this more relatable and understandable, rehab academics from across the different faculties who have non traditional inputs. They need to submit their research output to just Riff Committee.
12:36
Now, some of the research might be public, so I'm gonna reset smoky confidential. Some of the kind of output might already be on ..., which is our D Space Paper repository.
12:46
So, how can we organize it? ...
12:49
die, then, we can submit it to them, now to make life easier.
12:53
Each academic can submit a few outputs, but within the output. So, the output is kind of the research package.
13:01
There's a few things to keep in mind. So, one is, doctor provide a statement of what the output is, which is what we call a 300 word statement, as you can see here.
13:11
They then have to provide some contextual information about what the output is, and then obviously provide the output itself. So, that's generally the three step thing that each research has to kind of put together in order for them to submit the output.
13:26
So what we decided to do is, how's everything on fix it?
13:30
We utilized ... functions to make that happen.
13:33
So I want to go in reverse order to make it easy.
13:36
Now, for generic names, I am a super fun, sort of Superman or Wonder Woman here to join us in this webinar.
13:43
So as you can see here, that puts some research here for us to look at.
13:48
Now.
13:49
if I go onto this, which is to turn to what statement, you're putting some information, and then they would upload the document onto it.
13:58
Now, the key thing is, is when I set up this project, I invited all of the researchers who have non traditional outputs into this one project, then I tossed them.
14:09
Or if they couldn't do it, I would impersonate them and upload the files onto this one project.
14:16
So I would have discussions beforehand with them to say, what research do you have, what outputs to have?
14:22
Send it to me via Google Drive or without any GCP Cloud Storage kind of repository, or File transfer, like Zen, for example, which is another one?
14:32
I leave you with me, I will upload it for you.
14:34
So, why did is I made for each person, and in this case, one woman, I pull one statement as one item.
14:43
A contextual information as one item, if possible, I'll put us another item, and in each one, I pull up the Word document, which should be reasonable statement.
14:53
In this case, I pull out the, what output, which was PowerPoint presentation, but lots of images here.
15:02
And then I would put a contextual information that work in tip.
15:09
So, I did this for each of the academics who hadn't non traditional outputs. Again, we've got another example here. Now, thinking you're probably wondering is all about different types of reasons. So there are many people in the music space, or in a drama space, where the research isn't like a diagram is in the figure, or isn't.
15:27
A video is all housed in an actual website.
15:30
So what we got them to do is to package up the website, into a zip folder and upload it.
15:36
Now, this, for example, recruitment.
15:40
We have the ... website fit.
15:43
Now, this is just obviously demos on Title website itself.
15:46
But, we realized that if this is the output, what we can do now, which is where this private link function comes in, If I was to scroll down, I can now generate a private link of that output, which is still private, because I want it to be private.
16:02
I upload that to a template, which is what I'm going to show you now.
16:06
And then, the template, which is the PDF, has links to the turnover statement, which is required for the governing body.
16:12
The contextual information, which is in the link that is needed for the governing body, and then the actual output itself, which is in a private nic.
16:20
So, now, to shoot an idea of how Search works.
16:24
This is a template of, this is an example, sorry, of the template that we did.
16:30
So so titled outfought, Tunable Statement, which would be a link, or if it needed to, they can just copy and paste the text.
16:39
I'll put myself a bit of description mistaken odd.
16:41
The contents of the information, as I mentioned earlier, and then these can be links, then dissemination.
16:47
So, some kind of evidence of that work, now, to see this in action.
16:53
If I can make sure I'll go back to the right place, I am poor this as a completed test example.
17:00
This was actually from my PHD disability life.
17:04
Because it says, upload the description.
17:06
The end of our statement is, of course, what the Alto is, going forward down.
17:12
Again, don't worry about all of this, and then, the dial plan itself, was a private item on the Figshare, which I've linked here.
17:23
So when the examiners who are now assessing the quality of our research, I can click on this private link, open it up, and then create it.
17:31
then, obviously, it's, I'm wondering, OK, where is the contextual information?
17:36
And this contextual information could be anything.
17:38
It could be other Word documents to help understand what the output is, Other kinds of maybe codes, or files, needed to understand what the output is, or to make use of the output, And then, dissemination, So you might have a list of where this has been utilized. I just put a link here. It could be anything, it could be, you know, your own Google Scholar links, it could be your ORCID ID to be, you know, social media links.
18:02
But this is how we actually organized all of the outputs and the relevant information, Academic Faculty, Kennedy Research Center within our university.
18:15
So, then, going back to the, I'll put it off, Then we realized, right, so now I want to set the scene in the kind of middle phase, where we now have all the academics who have not uploaded by these micelles, or I've got them to do 99%. It's been myself.
18:33
Well, I've uploaded data files.
18:35
That's really our statement, the output, the contextual information in this entire big project. And now, it gets created by a member of mine, so another colleague of mine, to make sure there's nothing missing. Making sure everything is supposed to be in the right order.
18:50
And then we submit this template, as you saw earlier.
18:55
Which is a PDF to the submission portal for the Academic, which then has all the relevant links, has all in one place.
19:03
And then, as I mentioned earlier, when we were close to the submission process, so each of the PDFs you have to submit now, for the Academic, we then realized, OK, we're gonna make sure the academics don't change anything, or don't add anything without deleting, by accident.
19:17
So then I sent a support ticket to fix it to say, in this project, under my account, could you remove this number of people, and only me, and my colleague, within a few days time to fix it, was able to do that. So then we revoke access.
19:33
A few, I think, 1 or 2 weeks before our submission process.
19:37
And then my colleague shoes, focus on the ... submission, is so.
19:41
So, the Governing Body, the Assessment Body submission, could go on to this Figshare, because she has a She's a user on this. So, she's a member of this group, or, they'll just projects, Or to go grab all the PDFs, they'll have academic.
19:56
submitted to the roof, Milan, our assessment body process.
20:01
And the great thing about it now is that this is still hit, and if the, the, you can say the authors with the researchers want to come back now, that has been submitted.
20:10
I cannot introduce them back up again, and if they want to grab some of the files or the pulpit declined.
20:17
But this is one project on fix it.
20:19
We didn't need to use collections. We didn't need to use on the kind of other item base, all separate projects.
20:25
one big project for all non traditional outputs, and made sure we had just go along.
20:31
And what we did, as well, to make life a lot easier.
20:35
Now in rescue call it unit, which is essentially different. Pulse of the entire universities' submission process.
20:43
We had certain faculties, which were a majority, had non traditional helpless.
20:49
So all we did, I kinda let me show this, because it's quite simple to spend.
20:53
just had a list of all the academics, a list of what I'll post I want, then a list of files are needed to be uploaded.
21:00
Then, I just use the other, Check, this figure, right?
21:03
That's this person been uploaded, Wasn't missing, or what have I not received from them? Ms.
21:08
..., which was created by one person and then by another person, to make sure everything has been uploaded in a nice and organized fashion.
21:17
The last thing, what I mentioned before, I go back to the presentation is, in the actual main one, we had people from drama or design music engineering.
21:26
And many of them had some hard coded files somehow to wrap the websites, Some high mountains, all photos, which it creates it to an output. Some people had multiple outputs. Some people had huge audio files.
21:40
It was all housed in one project, in this kind of three item, academic process. So that's how we put everything together. I hope, I've mentioned that made sense so far.
21:52
Feel free to ask any questions in the Q&A pod. We'll head back to the presentation.
21:59
So, the pros and cons, make everything on maize. Makes sense, And I hope it does.
22:04
Pros is that there's no potential errors, because I was tasked to upload everything for most of the academic staff.
22:11
Because the, I can see what it could make sense or hot uploaded quickly, It was easier for me, as opposed to training everybody on how to use rest, if they're only going to be using it for the moment.
22:23
It makes sense to gradually train them on Postgres when they want to use it for their own research and anything else.
22:28
So, I definitely encountered a lot less errors, then when I spoke to counterparts from other universities who had issues with game researchers to upload things.
22:38
I think one of the key things, I didn't maybe stress enough, I'll stop, as you can say, as much as you want to get research uploaded.
22:47
nine times out of 10, that might not because of the plate. So, we wanted to kind of remove that issue by telling them, Look, I'll do it for you, for your choice, OK, before you just give me the soft. Cannot can see what is only, she told me, it was an output.
23:01
What is supporting documentation?
23:03
postage, that's universe, statement, again, using that template before, I'll do all for you. No problem.
23:09
However, it is not a lot to manage. Now, under research, intensive University would have hundreds and hundreds of academic credentials.
23:17
But generally, you might have a team of people titled Or We're looking after your Figshare kind of instance or your quiz system or an entire kind of workload.
23:29
But for us, I think the ratio maybe matches, I think maybe 40 or 50 academics if I can remember.
23:36
And then it was just me. And I can talk about more about that in the Q&A section later.
23:41
Now, another probably was, it was a lot easier for me to change everything.
23:46
Tiny academics, the integral changes on the basketball. How do you change this? How do you do this?
23:51
So whenever they wanted me to re upload the document or change the wording, send me an e-mail and I could just process it quite quickly.
23:58
However, the contents, because it's just me, and because of what we have here, at the moment.
24:03
There's a single point of failure. I thought, I'm not well. Or five other things going on.
24:08
There's anybody else to potentially, quote, now we do have.
24:12
So contingencies were my colleagues, also … Figshare, and they could potentially kind of saved a day, but it was predominantly all centered around me.
24:22
So all e-mails with sensitive unmuted, potentially, so there is a caveat.
24:26
But I think for many research intensive universities, they might have a team so you can potentially spread, collect another crew. That was a lot easier to collate queries, concerns or missing things, because it's all directed to me.
24:39
So it was easy for me to Howes, which academic, which courier, what time, and how I dealt with it or not.
24:47
As you know, you got a lot more e-mails. So that's something to bear in mind by thought, because it's a acute process. It's not going to be for the next few years. It's just for a few months.
24:57
We fast.
24:59
Another thing I don't, as you can see on here, is because a lot of us all working from home and I was uploading gigabytes and gigabytes of data from many different academics all at the same time, my kind of university laptop probably wouldn't have code. I'm a Mac user, generally, utilize my own ... through the right processes, because a lot more powerful. More capable of doing all of that in one good. Reason why I did that coin is just to bear in mind.
25:30
Many of us generally might just have a laptop or a generic computer, so if you're just uploading and just yourself keep in mind, you might need to stymie hire in specs to upload a lot of those things. At the same time.
25:45
Now another product is it's a lot more structured and foster upload. So, as you saw the template, it was well received by a lot of people.
25:52
Even though the art very differences in terms of the research and the outputs, type of files on the hard, the photos or, and, you know, the websites, et cetera.
26:02
So it allowed us to be a bit more streamlined.
26:04
However, we did have difficult discussions with those who did not like this trying to structure process, but they were minority.
26:12
And after a few kind of discussions, they were able to upload the files, even if my little bit of a template, as long as they uploaded those three things in some capacity, we were happy!
26:23
And then also, as I mentioned earlier, this was one.
26:26
Project one spaced, How's Everything, so it's easy to navigate, easy to find, and you can't. I didn't worry about where is everything, because it's all in one place. However, the confusing the start, because we don't have Figshare as an all in one.
26:40
It's just for data. We have D space for, our, paper was trees, a lot. Academics initially were confused about, OK.
26:47
We've got our actual manuscript there, but we've got our data here.
26:51
I think many universities might have separate systems as well. So, I'm sure you feel my pain when you have to.
26:58
I would say that, Look, this is what we have at the moment, keep the, keep this hit, this is how it works, but, don't worry, you're not gonna lose anything, so a few kind of e-mails and discussions around Huffing, academics and stand-up.
27:13
However, one dot notes, because I told an … for you.
27:17
That kind of discussion didn't go any further, because as soon as an academic says, Oh, somebody's going to do something for me.
27:23
They kind of forget what's in their mind.
27:25
It's largely worked quite well.
27:27
And lastly, as I mentioned to you before, the whole number of different file formats, different types of research, different volumes of files, different sizes of files.
27:39
It's obviously practice based on video, audio, code, up the website as well.
27:44
Figshare was able to look, because as Figshare is, it accepts any file format, and we really made use of that functionality quite nicely.
27:54
And lastly, as you saw earlier, media could use the department and function by making the as Docker internal hyperlink for everything.
28:02
So whether it was multiple outputs, one over, length per each, stick, that on to the PDF, ..., dot PDF into submission process. That examines. Concurrency right, this is the output Click on the fix.
28:13
Anything opens out. So that's what works really well for us. So, how can you do this process?
28:20
So, again, I'm sure Megan might send this around in terms of slides, bosses point, like a simple step by step process of what to do. Again, simply have one big project on Figshare.
28:32
Invite all of your relevant team members we didn't live in between your library or your reset substance, or the people who are needed.
28:39
For this particular part of your submission process to your governing body, then add all the researchers told academics, professors, students if need be under this project. And then either you fascinate us to receive the data via a secure file transfer. And tell them, not even upload it for them in this way, in this section.
29:03
And then add the data, or if they're quite quite happy or if they know how to use future already, make sure that uploaded it and check on them later on.
29:12
Use a structured approach where you can, that can appreciate that. That's not always the case. But, we put together, thankfully, my colleague, Amanda Thomas Pull this really useful template together.
29:22
You should read that, and try to utilize as much as you can, again, to make our life easier, and less work for the academic.
29:31
Then, in the form of the researchers, we've uploaded it this way.
29:35
Is it in the way you want it to be for the ref examiners to have a read?
29:40
So we had 1 or 2 meetings, or e-mail conversations, back and forth.
29:44
one thing that was really useful is, stop.
29:47
This entire system allows for flexibility in another sense, which I wanted to just mention right now, which was, when we were speaking with academics, we first spoke with the co-ordinator for the research center. So the lead for that research center.
30:02
In one area, we had many of the researchers in that research center all e-mailing me and then having a group meeting.
30:10
Whereas another Visa center, everything was set to delete, and all I had a chat with.
30:15
What's, I mean, I didn't actually have a chat with any of the researchers, because data send everything to the need, to the lead professor, and then I just had a child with her.
30:23
And then between me and how we uploaded everything onto Figshare that made life a lot easier.
30:29
Then having to speak to everybody in one curve.
30:32
Then, as I mentioned, Restrict access, if you need to narrative time or your submission process or remove access for any other reasons that you can think of, and then, like I mentioned, utilize the private links. Add them to a temporary, or even add them to Excel spreadsheet if you wanted to.
30:49
And then if you've got public items, of course, use a DOI if you need to.
30:54
And then once you've done that, don't have enough, because you've done everything. Because I'm sitting for this.
31:00
So that's our step by step process, to take a screenshot, or I'm sure Megan will send it over, said PowerPoint.
31:08
Then the final tips I want you just to share is, I know it's very obvious, but to give you an idea, I spoke with researchers and centers a year before this whole submission process started, in an attempt to, Trump tried to log the initial work and initial issues sorted out.
31:26
However, as retards sometimes a recess and they're busy, or they forget, by this, I did my best to try and say, look, I told you a year ago.
31:34
So please don't come back and say, Look, why was this, why are we doing this last minute?
31:37
or so, kinda cover yourself.
31:40
Make sure you plan ahead to send a lot in six months, a year, or two years of doing this. Let us set up and get everything ready.
31:48
Number two is obviously making sure you have sufficient hardware tungsten. Figshare covers the software, but making sure you've got enough hardware. And, again, that's quite an easy thing to talk between your university organized, group meetings, pie, research center.
32:02
So, generally, those people who are not non traditional alkalis, obviously know that they all, and then I had the group meetings with them, to see, right.
32:10
Just kind of feel while you're uploading, what is it, how many outputs, what type of file formats.
32:15
This is how you're going to do, You can send me the files separately.
32:20
I'll do it for you.
32:21
Oh, this is how you can do it.
32:23
And then because the lead was that, I can just speak to him or her as a point of call, and then that person could disseminate information to the rest of that center.
32:34
As you saw earlier, have a centralized document, as I mentioned before, and that can muster checklist of, again, that can be a database or can be through advanced systems.
32:42
We just had the Microsoft Word document.
32:43
And then, as a child, when we ticked off, each person makes it all the other data file arrowhead or they couldn't upload this because they're not have the desktop uploader. Although it's just following missing or this one wasn't viewing all this query to be housed in 1 by 1 and try to resolve it.
33:02
And lastly because it was just me, got to fix it, I've got everything curated and kinda double, triple checked by other members of our bigger team to make sure I'm not missing anything because only when sub I's somehow missed something potentially.
33:18
But that is it.
33:19
That is how we use Figshare or non traditional outputs for our admission submission process for RIF here in the UK.
33:31
Any questions I'd be happy to answer.
33:37
That was very interesting. A couple of other institutions in the UK have used Figshare for submissions. And I think all of them have done it differently, so I think it's quite nice to see one particular use case and and how it worked.
33:53
Yes, please do send through any questions.
33:55
You may have, I'll keep an eye out on the questions tool on the chat, and I was going to ask you where to do this. again, if there's anything that you would do differently.
34:14
Um, I think it woods, it was not more of the system, is, So it would be more of facing people higher up, new university, to start this process early.
34:25
So I've noticed when I saw this role a few years ago, you just reach them directly, monitoring our response. You get the head of the schools are deemed to say something you can e-mail straightaway.
34:35
So you can make use of that to your advantage, to say that look, this is here to help you.
34:41
You got somebody higher up to send it. I got many people then invited me to solve the process. I think what was the different views?
34:47
Make use of them more often, Earlier in our timeframe for submission.
34:53
I think another thing would be, two, include more, kind of relevant team members early on, in the process.
35:03
So that made them aware that this is what's happening.
35:06
It's sometimes difficult being here, all the time.
35:08
two days a week, Bob, showing somebody else, while I'm doing so. I'm not here that can carry on.
35:14
I can only do it with any jobs because, as you know, Russia has been so such a hectic period, sometimes difficult to do just, but those are the things I would probably do.
35:26
Well, thanks very much.
35:29
It doesn't look like there.
35:31
Oh, there's, as I said, there's no questions and kinds of questions. That's great though. So the question is, how do you deal with submissions of outputs that are not directly the intellectual property and, or in copyright of the authors, So for example, scans of newspaper articles by them or even written, now written by them.
35:52
Right, but now property of the newspaper and their play concert film, or what have you, We had a case, so in the drama space where the drama piece doesn't belong to the academic, even though they were part of it, they belong to the company, etcetera.
36:10
But I think thus between the academic researcher and set party to see the look, this has been uploaded as a private item.
36:17
So it's all being shared to anybody, it's just being viewed by the submission process people.
36:22
That way you're not kind of violating some issue to say that you publish them, so because I saw before this was a private item.
36:29
So I think, in my opinion, I hope that answers the question, but a quick discussion between you and the relevant newspaper company or let's say that, look, your newspaper, I know it's not mine, it's going to be reviewed by X, Y, and Z people under this process.
36:44
Just to let you know, just wanted to cognitive functions were quite useful because we bypass the issue of publish things that doesn't belong to us, because it was probably not public.
36:58
Thanks very much.
37:02
Doesn't look like there are any other questions, but I just wanted to say, a massive thank you for presenting what we've done with stress submissions. And we will send the recording round of this shortly. So, if you want to send it to any of your colleagues, and please do, and, but, yeah. We'll leave it there. Thank you so much again, and have a great rest of your day.
37:29
Thank you.