Play the webinar
March 10, 2022
Linking digital records across systems and repositories is essential to providing context and enabling reuse. A Figshare record includes multiple built in linking features: a persistent identifier, grant record linking, ORCID, a related publication link, clickable citation count, and an Altmetric badge.
Please note that the transcript was generated with software and may not be entirely correct.
Hello, everyone, Welcome to the webinar for today.
I think maybe we'll just wait for like 30 more seconds, um, For anyone else joining.
OK, so as folks come in…
I think we'll get started though, this is going to be a short webinar, just 30 minutes. My name is Andrew McKenna-Foster, I'm a product specialist with Figshare.
I want to thank all of you for being here today if you're watching this as a recording later, thanks for clicking the Play button. I hope this is useful for everyone.
The title today is “The linked Figshare record” and this webinar is part of a series of monthly webinars that that we're doing over the next year and the next three are here on the slide so “Collaborations and Fighare” coming up in April.
“Figshare API for librarians” is in May and “Reporting and statistics and Figshare” in July So keep your eye out for the invites for those webinars.
But more importantly, there is a webinar coming up this month, just a few weeks, March 24th.
“10 years of Figshare” so our founder and CEO Mark and our product director Chris they're going to be giving a great presentation.
Looking back on the last 10 years of Figshare, we’re now 10 years old, talking about you know innovation and changes in research data management and how that's affected Figshare’s development.
So I'm really looking forward to that presentation should be great. They are both a wealth of knowledge.
And I hope you sign up for that and I can actually put the sign-up link in the chat just do this here.
Um, so you can sign up if you haven't already.
Great um today's webinar the audience is everyone using Figshare whether you're a researcher using Figshare dot com You're someone administering or managing a Figshare repository for your institution or organization or you're an administrator wanting to learn more about getting information out of a Figshare repository, whatever the case may be I think everyone will find something useful in this in this webinar.
Hopefully I can tell you something that you didn't know was possible.
So that'll help you use the platform.
And just in case someone is just randomly, you know, watching this webinar finds themself here. I just want to make sure everybody knows. Figshare is a leading repository platform for storing, accessing and, really importantly, citing research outputs. And it includes any type of research output data papers, theses teaching, materials conference outputs, performing arts, materials creative, works, all sorts of things.
And to set up today's topic, I just wanted to give a super high level overview of why it's so important to link digital objects.
Um, we, when we're looking at a digital record, we want to be able to find the related digital records. So, for the data, would be nice to be able to find the paper that's based on that data or other datasets collected as part of the same project.
We want to find related entities, so the people who are part of that research output, the institutions, those people are part of, maybe we want to find the funding agencies and information on the grants.
So we need ways to find all of that information. We also want to know about the re-use. So how are people referring to these digital objects, citing these digital objects, where those citations and references are?
And then really importantly, we want all of this information in a way that's accessible and understandable for both machines and for humans.
And so that's the ultimate goal, is to make this for both machines and humans, to be able to use, for the benefit of all.
And so the, some of the components that are really important for to make all of this happen are persistent identifiers for everything.
Giving context to links so that we understand relationships between these objects and taking advantage of application programming interfaces, the APIs. Among other things, these are three main things.
And when talking about Figshare, I'm going to cover how persistent identifiers are used within Figshare. Talk about your options for references. Go over a little bit of some how controlled vocabularies are incorporated into Figshare and how that helps linking the records.
Talk about linking the grant records, … and metrics and altmetrics.
I'll mention how there are several tools integrated with Figshare that can help create records and services that help add information to records. Then I will of course mention the API.
So as you can see, I have a bunch of tabs open.
We're gonna be doing kind of a live walkthrough here you can follow along. I will try to put the links in the chat. And Megan is also here with me from Figshare, can help me remember to do that.
So you can click around with me if you'd like, but Figshare dot com will get you to the site.
Um, so further ado, just quick orientation, this is a Figshare.com’s main homepage. The portal really to all Figshare repositories.
And if you just click into the search bar, you'll see that there are 5.8 million digital objects out here.
So, you know, this is one really great reason why it's so important to link these objects together.
You don't want to have just an orphan no record out there. If I click into one of these, it would be great to be able to find more information about it.
So what I hope to show you today is how to make, how to make these records as useful as possible for humans and machines.
If you are a Figshare dot com user, a lot of what I'll show you today is applicable to you. You can use this with your free account.
If you are at a university, for example, Monash University, that uses Figshare for its institutional repository platform or data repository platform.
You may have extra options and I'll point some of those out as well. And same for those administering a repository based on the Figshare. And you may have some other options for linking.
So, without further ado, the first object I want to talk about is at the Iowa State University Repository Data Share, and I'll share the DOI for that here.
Toggle all these windows.
Um, I like this record, because I can really show virtually everything, just with one record. What we're looking at is a set of 327 compressed files, almost five gigabytes. And I'm going to be talking about all this metadata down here.
So, first of all, every Figshare record has a persistent identifier, on Figshare dot com, It's going to be a data site DOI digital object identifier. You can see that right here. If you're at an institution, it might be a .... Could be a cross ref, DOI could handle, but every record has some persistent identifier that should be used when citing that record.
The first thing I want to talk about is how to link this record to other related objects. So if you're the author, or the curator, and you want to connect it to the published paper or other datasets, several ways, you can do that.
one, of course, that we see is this read the publication metadata element here with the link.
I click that link.
That brings us to the publisher's page for the related paper.
And this is A an option that's only available to institutions right now. So you won't see this on Figshare dot com, But so we can get to this published page with this nice kind of highlighted link.
For everyone now, you can add references and I know you might have to crane my neck looked at the bottom of my screen here, but I'm down here there's a references metadata field.
It has a DOI here.
Once again, this is a nice little bit of, you know, redundancy the DOI is the same.
That's in that other link to, it takes us to the publisher's page.
So, a nice way to connect those. Notice, though, that this references link doesn't have any context. It doesn't say that this is the paper.
Um, or it doesn't say this is a related dataset.
Changes are coming, though, and so, I'm actually going to put the roadmap link in the chat as well.
So, Figshare has a public roadmap.
Each column is a month and some of the planned releases are shown here. And in August there is a References overhaul plan. This is really exciting.
It's most definitely aimed at client institutions, but some of those changes may be rolled out tall So if you're a client, keep your eye out from or communications from Chris. A product director, there'd be working groups to figure out exactly you know, what the controlled list of contextualization options should be.
And that, that should be, you know, starting this summer. So keep your eye out for that, That's really exciting.
And that will be updating both this reference section, and this link.
Another thing you can do is you could add links to the description, which is this whole field of text here.
Not as ideal, it's great for humans but it's not as good for machines because it's just buried in this field of text.
What does this look like when you're entering the metadata? I'm going to have a stage instance of Figshare set up here.
I've already logged in. This is just a demonstration portal. So I can go to my data.
And I've already started an object that I want to share so my research output can see all these fields that I can phone information on.
You want to see more about this, to watch our previous webinar on the submission workflows.
I'll scroll down, though.
So that resource title and resource DOI, this is only available for institutions. This is, this shows you, this is the information for that, kind of call out link, Here's the related paper, and then the references is available for everyone. And you can just add any valid URL as a reference, and it'll show up there.
And as I mentioned, you can also put hyperlink text in the description box, and that will show up as a link, so I can save the changes and we can preview this item.
And we see both that link the references in my hyperlinked text right there as well.
OK, so, going back to this record, an entity that's really great to link to is the funding source.
The grant Figshare has a special metadata element for this here and funding, and this record has a linked value.
So, when I click on, Find Out More, It opens up a new tab. In Dimensions. Dimensions is another Digital Science company, Figshare as part of Digital Science, Dimensions, as part of Digital Science. So we have this relationship.
Dimensions is a massive database of papers, datasets, patents, and grant information among other things.
So clicking on that link, we see information about the grant.
See, similar grants can see the resulting publications. So, super useful, really, for anyone, whether you're a researcher or an administrator.
Really nice way to gather more information and context for this dataset, Uh, when you're entering the metadata, this is where that comes from, this funding metadata element, right here. So, I've added one here, already, I can add another grant.
I have seen examples where folks have just put the grant number, but it's not linked in their Figshare record. You can start typing your grant number.
And it's really good to encourage folks to actually select that grant from that list.
If it is there, if it's not there, you can just write, you know, whatever your grant name is, your grant number, and it'll just show up as plain text.
I can say that, And since I've already got it open, I'll just refresh the page, and we share the grants showing up there.
So really useful to be able to connect these and as I'll show you later, this grant information as part of the metadata record and machine readable.
Some other ways the record is linked is through standard taxonomy of categories. So we see that here.
Figshare uses a set of fields of research code codes. So it's a standard taxonomy.
It's really useful that it's not, you know just made up by Figshare because other systems use this, this taxonomy, it's used by other groups and it makes it much easier for Figshare records to be incorporated of other systems and grouped. In other systems, For example dimensions can use these four codes.
Um, in the, when we click on one of these, so they are clickable on the Figshare Links.
It's really nice.
Shows us related research outputs that are part of that category and we can open up that to all of Figshare. We can include all Figshare content. So a nice way to find related information.
I'll just show that on the, on this side, the four codes come in as this drop-down box and we can select multiple categories. You have to select at least one.
I do want to mention, too, that this has been updated by Figshare. So it's being updated from the 2008 version to the 2020 version and that's underway for clients right now.
And across Figshare so you'll be seeing that update. So that's really nice, too. It did.
It stays up to date for the globe.
Another, a way to to link records together that may not have a link that an author puts a mister Keywords.
So you know that the keyword box is a has suggested options here so I can choose Key biomarkers and when that shows up on the record, it's also link so that I can see other records that have used that same keyword and find related research.
So the last control list or or controlled list that I want to show is for the license. So every Figshare record has a license and that license is linked to a landing page. So we see this license is a Creative Commons Attribution license.
When I click on that, it opens up the Creative Commons page so we can see the information about this license, so important to have that link as part of the actual metadata record.
And those at institutions can, may see a customized list of licenses.
So here's the metadata field here, Figshare dot com, you only have options for open licenses. We're trying to encourage open sharing.
But no matter what, every license in this list has a URL link for the record.
OK, so, um, so I'll just continue editing there.
one last thing I wanted to show on this particular record are the metrics.
This is one way that Figshare links to other really useful information.
So, we have a citation count and an old metric badge, in addition to the views and downloads, and the citation count is linked.
So, what's happening here, and I'll click on this in a moment, it's going to take us to dimensions that database, and dimensions is looking for this DOI in any of the records that are any of the papers in the database.
Periodically, pulls in information from dimensions and updates this citation count.
And then also provides this link, which is just a search within the dimensions database. So this is available for anyone using Figshare, whether it's a free account or at an institution.
You can see a list of citations papers, if cited that Figshare record, and here they are.
The other link that's useful for, no, for metrics and statistics, is the alt metric badge, and this one has been tweeted once.
And when I click this, will, it'll take us to Altmetric, another Digital Science company.
I'm not going to click on this one, though, I actually have another record open that has a few more shares on social media.
I'm gonna share that in the chat.
So, there we go.
Uh, this is one of my favorite records to share with folks. Course, it's really still permanent, relevant...
… respiratory virus, defense image.
Um, it hasn't really high Altemtric score; it's been tweeted, blogged and picked up by news outlets. I click on that takes us to Altmetric. Really great, useful information to see where attention is coming from for this specific dataset and you can get here directly from the Figshare record so we can see all the all the details here.
So the other reason I wanted to use this record is to talk about ORCID integrations.
So ORCID is a persistent identifier for researchers for the person themselves And this person in Mackay has linked they're fixed share account with ORCID.
On top of that because the indicator actually has an account.
It has a profile on Figshare.
And so the record itself is linked to in as a as an entity in the the Figshare world.
So here's the profile. We can go directly to the orchid profile. If you're not familiar with ORCID, it is a way to gather up all of your all the metadata for your publications and outputs.
In one place that's really great Can collect information from Figshare from your institutional repository from your publisher pages and it can all be in one really nice spot, so this is excellent.
Within Figshare, you can set up ORCID to just be a link from your profile. You can set up your profile to push information over to ORCID so it'll fill till this information based on your Figshare.
Whatever you've published in Figshare or your if your institution is using Figshare, whatever, put into that repository, which is a good thing to do.
You can also use it to fill this publication section in your profile, so I think Ian's done that, considering that there are a ton of publications in here and there's a third option, actually, which you can actually pull in metadata from ORCID to create an open access record with an eight share, a draft record that you can publish later.
Sorry for all the scrolling and scrolling back up here.
I just want to demonstrate to you that the importance of actually having this profile makes it much easier to add in to other records that then can show up in this profile, and it makes it easier for all of us to navigate from a record to an author, to more of their records.
So what does that look like on this side.
In the author field, I can add Ian OK here.
And because Ian is connected to ORCID, I can see that orchid number or ID here. I can really make sure that I'm adding the right person.
Can see there are a bunch of like inactive options here as well, but I could add in kay, and then this record will then show up on his profile as well.
So that's a nice, really important way to connect, records to authors.
OK, so a few more examples we're nearing the end here.
I want to talk about using some of the tools and Figshare and services, so first of all, We'll not going to save?
Uh, in the Figshare first of all to set up the orchid account institutions can have an ORCID pulled in with an HR Hed, but, um, to actually connect to the account. Still is a manual process that happens through the profile here.
Uh, an account can also be connected to tools, and this is related to Records, because for example, if I connect to this account, Git Hub, anytime I did a release from my Git hub repository, I can set up a Figshare to automatically version a record.
My, my record in Figshare, I could have a version with that new release so that my Figshare record is always up to date with my Git Hub account so a nice way to keep things up to date so people can cite the most current version.
And you can connect to Bitbucket and Gitlab as well.
The other useful service I want to point out, that is based on linking with an API is, inner record.
I have had a Sharpa Romeo integration turned on, so Sharpa Romeo is a database of all these Open Access Policies for publishers.
If I was, no, here at my stands sandbox instance's favorite college. So, I want to put an open access version of my paper on the report in the repository.
I could check to make sure what version I am allowed to share.
So, I would find my publisher, how I choose my journal.
And then I could see, uh, what, what versions I could share, if I have to wait a certain amount of time.
You know, if it has to be embargoed for 12 months and so on, Then I can select that journal and it will be part of the private metadata for this record so that my, my librarian can see it, or whoever's reviewing this record.
So a nice way that linking has allowed more information to be added to the Figshare record.
So what I've shown you is, a lot of ways that a human can interact with the record and gather information, find related records, find out about re-use.
What does this look like? You know, on the metadata side, can we see it, Can we see the metadata in a standard format? What does this look like for machines? And so on.
So a couple of things, directly on this user interface page, for this record, we can export the metadata in several standard formats.
Dublin Core, National Library of Medicine data site, as well as formats for reference managers.
And when we download these, the, that's an XML document, I've downloaded one for Dublin Core.
So we can see what that record looks like as those Dublin Core elements.
And then the the values.
We can see all of the metadata in a JSON format using the Figshare API.
So, I'm going to, I've never looked at the Figshare API documentation, I'm gonna put that into the chat here.
You don't need a token to access public information through the API, documentation here, I'm gonna go to, I'm on the left side of the screen, I'm gonna go to articles and Public Article.
Information are article details here, and I've already put an idea, and I don't actually make sure that I got the right ID.
So, in the URL of the item, you have the ID here, and it looks right, Let's copy it just in case.
And when we hit Try, it will bring up a, in this case, a very long, jaison, formatted set of information. There are 300 files there. So I'm actually going to have to do a really fast scroll to the bottom, so that we can see all the other metadata. But you can see, we can see we're seeing information about each file here. There we go, all the way down to the bottom.
And now we have all the metadata for the record itself.
So the author information can see if there was Orcutt information, here, it would be included.
Description. And what I want to point out here is that the links are part of this metadata.
So that grant record is linked from this metadata record.
The license is linked from this metadata record.
And even these API endpoints are linked. There's information for each category, not just the name of the cattery, but actually the IDs so that this information can be shared between systems more easily.
This is JSON, you know, these these labels are not necessarily standard. So can you get all this information in a, in a standard way? In a standard format, and the answer is Yes.
I'm going to scroll down on the left side through the documentation to the OEI PNH End point.
So this is a protocol that allows easy harvesting of repository, records, metadata records in standard formats.
And you can see the formats that are supported by Figshare currently, so Dublin Core data site, RDF, resource, description framework, and so on.
So this is really useful. I can show you, I'm going to show you an example of what that looks like.
RDF will include extra information, information about the, the context for these links, which can be very important, and I'll share the links I'm going to use as well.
So, if you, if you put this link in your browser, it'll bring up a record like this and in the URL. It's just putting a list of records.
The metadata is formatted as RDF.
And it's showing records that are using this category. I think this is a chemistry category.
Um, and we see that the The records are formatted with RDF labels. And, for example, I've already I've done a search for is funded by just as a demonstration of what this means.
So, we can see that this particular record, it has this relationship, and there it is funded by this grant. So, giving machines a way to understand what's going on is really important.
So, I'm going to end there, I do have one final slide here.
If you do have questions later on, please feel free to e-mail me andrew Figshare dot com and e-mail info at Figshare dot com as well for general questions.
Thank you again for attending and watching the webinar.
If there are questions, I'm happy to answer them right now, and I'll just, uh, I'll just end it there and see if there are any questions.
There's one comment about not being able to see the additions to the chat, add the links that you sent.
Um, yeah, I think that's just going out, actually, to the organizers and the panelists. And there's an option, I guess, went for us when we, when we put things on the chat.
That goes out to everyone, or just organizers and panelists, but don't worry, we'll send out an e-mail with the recording and they'll have all those Andrew's links.
And he's just going about it in the chat again. But just in case you missed them or anything like that, don't worry, they'll be sent by e-mail.
Oops, I just, yeah, obviously, beginner here.
Let's say send questions, actually, Megan, I don't know if I have the option.
Well, obviously, I'm a webinar beginner, but it'll definitely go out as a follow up information.
Yeah, I don't know, Megan, I don't know if you have the option to send it out to everyone. I don't know if I do.
I I just did it.
Hopefully everyone can see it, if not, sorry about that.
We'll send it to everyone.
Mmm hmm, I'm sure. Everyone seeing it now. Brilliant. We got there.
Look like there any questions. Most people are still typing.
Fine, but, like Andrew said, if you think of anything and his e-mail address is on the screen, or you can reply to the recording e-mail that you'll get, in the next couple of days, we can touch that way as well.
Cool, shall we end it there, Andrew?
Thanks, so, thank you again, everyone, for attending and keep your eye out for other Webinar Invites and I hope to see you in the future.