How to upload and publish my data

Uploading your data to figshare is easy, just follow these 9 simple steps below.

1. Select the +Create a new item button from the top left (or just drag and drop your file into the browser). If you are uploading a big file size then you can use our desktop uploader, please see 'How to use the desktop uploader' at the bottom of the page. 


2. Insert a Title. For information on how best to complete the fields for maximum exposure of your data, see our how-to guide here. Tips on how to fill out each of the fields can also be found on the right side of the screen.

3. Add Authors. You can rearrange the order in which the authors appear and remove yourself as an author if you are uploading on behalf of someone. You can also search by entering the email address of the author you want to add.

4. Select a Category. These are taken from the Australian Fields of Research classification system. You can choose more than one and either select from the drop-down menu or search for your subject area. If you can’t find exactly what you’re looking for, we recommend finding the best option and getting more specific in the Keywords section.

5. Select the File type from our drop-down menu. We accept over 1,000 file extensions, but if there’s something we don’t support, let us know and we’ll build it for you!

6. Add Keyword(s). These should be more specific than the category and help others find your research. Add as many keywords as you want - just hit enter after each keyword. figshare remembers ones you’ve entered previously and will suggest ones.

7. Write a Description. This should include any relevant information that pertains to your research - this might include information about the methodology, approval for data collection, or legal or ethical requirements. Be as descriptive as you can!

8. Select a License. You can choose from a number of licenses based on your reuse requirements. 

9. Tick Publish. Make sure everything you have submitted is accurate - once it’s published, it’s permanently available.



There are several ways to upload your data, depending on the size:


1. Through My data where you can drag and drop files of up to 5GB (default limit), if you need to upload a single file that is bigger than 5GB please submit a support ticket here and we will lift the limit to allow you to do so


2. Using our desktop uploader (scroll down for more details) or the figshare API, especially when working with large file/s - most web browsers can cope with ~5GB single file uploads only 


3. If these options do not meet your data needs please create a support ticket here or get in touch with us and we'll see what we can do, figshare can support the single file uploads of up to 5TB in size 


All accounts are provided with 20GB of free private space and unlimited public space! For institutional clients your private space limit is dependent on your institution, please contact your institutional admins if you require more space. 


Individual account limits - such as the number of files per item - are listed here. 



How to use the desktop uploader?


The desktop uploader is a lightweight app that sits on your desktop and allows you to drag in your research outputs, where you can then track their progress as they are uploaded securely to the cloud. 

You can upload many files at once and resumable uploads are also supported, which means if your internet connection drops you don’t need to start the uploads again. 

You can download the uploader here. Once installed, login using your figshare credentials:


Then, you can simply drag and drop files. 

IMPORTANT: If you are an institutional user who signs into figshare using a Single Sign-On Service, such as Shibboleth, you will have to use an API personal token (instead of a password) for logging into the desktop uploader. You will see the following instead:



To generate a personal token, go to the application page - - and scroll down to: 

Click 'Create Personal Token' and use the code to sign into the Desktop uploader. 


Other things to consider:

      • Ensure your data does not breach the 'Data Protection Act'
      • Ensure you have removed any Protected Health information 
      • Ensure you have removed any identifying information

For more information, please visit our Policy section


That’s it! There are, of course, other ways to upload files on figshare. See how to upload confidential files, linked files, embargoed files, and metadata records only. 

Once your data is published the DOI can be shared for publication. Public data can also be shared on social media or private sharing links (that expire after one year) can be generated in order to share your private data.